The first link is for users who have a Chemistry UNIX account (most users of the system). The second is for users who only want to view the calendar or who have special group accounts (you know who you are).

If you are a group user, you must select the second link and then log in login from the Calcium splash (first) page. You can change your password by following the link under "User Options." For everyone else, when you click the first link, you will be asked for your Chemistry username and UNIX password. When Calcium appears, you will be logged in and will see your username at the top of the splash (first) page.

1. Click "Master_Equipment_Calendar" to determine when the equipment is in use. You won't be able to reserve equipment when other users are scheduled for it.
2. Click "Home" at the bottom of the screen to return to the main screen.
3. Click the calendar for the item you want to reserve. Note, no one can edit the Master Equipment Calendar. This is just to display all the Equipment Reservations in one calendar. So, if you want to reserve the Digital Projector, click "Digital_Projector" Or, if you want to check out the laptop, click "Laptop" Each item must be reserved separately, so make sure to reserve both the laptop and the Digital Projector if you need both of them.
4. Click the number on the day you would like to reserve the equipment.
5. A window will come up to configure your reservation.
   • Make sure to fill out these areas:
     • "Enter text for new event:" For this, enter the name of the equipment you are reserving, and then your Chemistry user name and the group you are affiliated with (if any).
     • "Start Time:" Enter when you will pick up the Digital Projector, not when it will be needed. The system won't let anyone reserve the equipment for the same time, so try to be as precise as you can be. If you plan to pick up equipment before anyone from Computer Support is scheduled to be in the office (see the Computer_Support_Office_Hours calendar to find out when we are in), please make an additional reservation for the day prior from 5:30-6:00pm so you can get the equipment.
     • "End Time:" Again, try to gauge when you will return the equipment, and put in this exact time. If you plan to return the equipment after everyone has left (see the Computer_Support_Office_Hours calendar to find out when we are in), please make an additional reservation for the following day from 8:30-9:00am so you can return the equipment.
     • "Category" Pull down the menu and choose which item you are currently in the process of reserving. This helps us identify different pieces of equipment on the Master Schedule.
   • If you would like the system to send you email notification of the reservation, go to the "Email Notification" section and enter your email address in the "TO:" field. The system will immediately send an email with the information you filled in about the reservation.
   • If you would like email reminders about your reservation, you can choose two different times prior to the reservation date that you would like reminders. Pull down the menu next to "Send reminder email:" to the time you would like the reminder sent. You can also pull down the menu next to "before, and" if you would like an additional reminder. For instance, if you wanted email reminders sent 24 hours prior and 1 hour prior to the time you had scheduled the equipment, you would pull the first menu down to "1 day" and the second menu down to "1 hour".
   • Please do not use the "Repeat Information" area unless you have received approval to set up a repeating reservation.
   • Do not change colors for equipment reservation. We identify what equipment is being reserved on the Master Calendar by the color of the reservation, so make sure to put your reservation in the correct "Category".
6. To finalize the reservation, click "Create Event" It does not matter which one of the "Create Event" buttons on this page you click.
7. Click "View Calendar" in the top left of the screen in the yellow box. This will show you the reservation you just created.
8. To delete a reservation, click on the day you made it, then click "Delete" next to the item under "Existing Events" You will only be able to delete reservations you've created.
9. As in 11) above, you can edit your reservations by clicking "Edit" instead of "Delete" Make the necessary changes, then click "Replace Event" to use the updated copy of your reservation.